TERMS AND CONDITIONS

for participation in classes, workshops, courses, trainings, and camps
organised by Matej Matejka

 

§1. Organizer

The organiser of individual classes, workshops, courses, trainings, and development camps—conducted both for private individuals and for companies, institutions, foundations, NGOs, and other entities (hereinafter referred to as “Classes”)—is Matej Matejka, a natural person residing at ul. Reja 87, 50-343 Wrocław, Poland, hereinafter referred to as the “Organizer”.

 

§2. Participation Conditions

1. Participation is open to persons aged 18 or over. Individuals under 18 may participate only with written consentfrom a parent or legal guardian and if that guardian is present during the Classes.

2. No prior artistic or movement experience is required.

3. Each participant agrees to:

   • respect principles of cooperation, mutual care, and safety;

   • refrain from consuming alcohol or using intoxicating or psychoactive substances during the Classes;

   • treat the working space and provided equipment with care;

   • inform the Organizer in advance of any relevant physical or mental health conditions;

   • participate at their own risk and ensure they have valid health-care or travel insurance covering the period of participation.

4. While every effort is made to ensure safety, the Organizer and workshop leaders are not liable for injuries sustained during the Classes.

 

§3. Reservations & Payments

1. A place in the Classes is secured only after:

   • submission of the registration form, and

   • receipt of the deposit or full payment to the payment account or link indicated by the Organizer. (No payment provider is specified here; the Organizer may use payment platforms such as Stripe or other services.)

2. Places are allocated in the order of payments received due to limited capacity. Registration alone does notguarantee a place.

3. Payment confirmation: a valid receipt or confirmation from the payment platform is accepted as proof of payment. The Organizer may send a separate confirmation email but does not guarantee that a separate confirmation message will always be issued. Participants should retain their payment receipt as proof of booking.

4. Any remaining balance (if applicable) must be paid by the date specified by the Organizer.

 

§3a. Deposit (for long workshops and summer trainings)

1. For summer workshops or trainings longer than 4 days, a non-refundable deposit is required to secure participation.

2. The amount and payment deadline for the deposit are specified at registration.

3. The deposit guarantees the participant’s place and covers organisational costs (venue reservation, materials, and preparation).

4. The remaining balance (if applicable) must be paid no later than 5 days before the workshop begins.

5. If the participant cancels within 5 days before the start date, the entire workshop fee becomes non-refundable, regardless of the reason for cancellation.

6. The Organizer may, at their discretion, transfer the participant’s booking to another workshop or accept a replacement participant if notified in advance and if space allows.

 

§4. Participant Cancellation (short workshops, up to 4 days)

For short workshops, open classes, and online sessions (up to 4 days in duration), the following refund policy applies:

• Up to 14 days before the scheduled start → 80% refund of the paid amount.

• Less than 14 days before → 50% refund.

• Within 3 days of the start → non-refundable.

Participants are encouraged to maintain travel and cancellation insurance to cover personal losses.
Workshops longer than 4 days and summer intensives are regulated separately under §3a Deposit.

 

§5. Organizer Cancellation / Changes

1. The Organizer reserves the right to cancel or modify the Classes in cases including—but not limited to—insufficient enrolment, illness, venue unavailability, or other circumstances beyond control (force majeure).

2. In the event of cancellation by the Organizer (excluding force majeure), participants will receive a full refund of all payments made to the Organizer, minus any card-processing fees charged by payment platforms.

3. The Organizer is not responsible for secondary costs (travel, accommodation, etc.) unless these were explicitly arranged and paid for through the Organizer.

 

§6. Documentation & Privacy

1. Photography & filming: Workshops may be photographed or filmed for documentation and promotional purposes. By attending, participants grant consent to such use unless they object in writing before the start of the Classes.

2. Use of personal data: Personal data provided at registration are processed for the purposes of organising and administering the Classes (registration, communication, invoicing, safety, and emergency contact). Where legally required or operationally necessary, the Organizer uses third-party service providers (payment processors, booking platforms, email services) that will process data as processors on behalf of the Organizer.

3. Future communications: With registration, participants consent to be contacted with essential information about the booked Classes. Unless the participant explicitly opts out during registration, the Organizer may also use contact details to inform participants of future workshops or related opportunities. Participants can opt out of marketing communications at any time.

4. Data sharing & legal limits: Data will not be sold to third parties. The Organizer may share necessary participant data with third parties only where required for the delivery of services (e.g., payment processors, venue staff, or emergency services) or where the participant has given clear consent.

5. Rights: Participants have the right to access, correct, and request deletion of their personal data. Requests should be sent to the contact address on the Organizer’s website. Data will be handled in accordance with applicable data-protection laws. Full details are available in the Privacy Policy at www.matejmatejka.com.

 

§7. Final Provisions

1. Submission of the registration form constitutes full acceptance of these Terms and Conditions.

2. The Organizer may update these Terms; any new version applies from its publication date and does not affect agreements already concluded.

3. Matters not regulated herein are governed by the Civil Code of the Republic of Poland.